Corporate Travel Management App: Features You Need to Know | Agente

Corporate Travel Management App: Best Features

corporate travel management app

Corporate travel management software nowadays is a must-have for big and small companies. The old-school travel management algorithm of booking on consumer sites and then collecting and tracking down the invoices that can cause a waste of valuable time and resources are replaced by convenient digital solutions.  

Based on our experience, we've compiled nine of the most important features of such a software category that maximize the stress of company travel.

Must-Have Corporate Travel Management App Features

corporate travel management app

Source: Dribbble


A corporate travel management app is a digital platform for an all-around travel experience: planning, purchasing, and recording employee travel expenses. 

Employees can book flights and hotels for themselves. No need to look up and read the corporate policy, as the software already blocks or requires management approval for any bookings out of policy. And there’s no need for reimbursement. Employees don’t pay for the trip because the software submits the company’s payment details to the provider.

Those solutions are intuitive and advanced enough to deal with several issues associated with an incompetent expense managing system. For example, they can simplify and expedite flight and hotel booking procedures. 

Benefits of Travel Management Software for Businesses

  • Saves time. This one-stop platform for managing travels allows automated bookings and expense management. Employees don’t waste time searching for optimal rates and comparing prices. The software database of inventory calculates everything automatically.
  • Provides complete financial reporting due to digital receipts which won’t get lost in pockets.
  • Saves money. Bookings are always accurate, which eliminates the possibility of change fees. What’s more, each employee can have their own profile and earn rewards according to loyalty policies.
  • Supports compliance. Built-in corporate policy guards against forbidden bookings and notifies travel managers about such cases.

Must-Have Features

Even though each business has its own requirements when it comes to travel management and there can’t be an on-fits-all solution, there are several corporate travel management app features :

  • User profiles
  • Collaborative booking
  • Extensive inventory
  • Compliance with corporate travel policies
  • Consolidated invoicing
  • Integration with calendars
  • Reporting
  • Travel review
  • Travel support

Features In Detail For Corporate Travel Management App

User profiles

user profile in travel app

Source: Dribbble

Every employee should fill in their personal data once and never need to enter it again (if nothing changes, of course). This rule concerns any corporate software, no matter if you create a custom online education platform, a travel management app, or HR software. When legal names, passport numbers, frequent-flier numbers, and personal or corporate card information are filled in automatically, it reduces the booking process to minutes.

User profiles also allow loyalty points. Every company treats reward systems differently. Some allow the travel to be credited to the employee’s account, others to the company’s account. In all cases, travel management software saves travel numbers and offers rewards.

Collaborative booking by travel managers and employees

collaborative trip booking

Source: Netguru

Both travel managers and employees should be able to book business trips. In addition, the system should allow the process to be performed collaboratively. This feature provides various opportunities, for example:

  • Several employees can agree on transportation and lodging options.
  • A travel manager can review incomplete bookings and immediately approve or decline them.
  • Employees can select the means of transportation and hotel, and let a travel manager finalize the bookings.

Extensive inventory

inventory in travel management app

Source: Trip Actions

Extensive inventory includes variants of transportation (planes, trains, buses, etc.) and accommodation (hotels, hostels, rental housing). 

One of the coolest features of a corporate travel management app is AI-driven personalized results on inventory items.  In this case, the search results are based on past bookings and travel policy. AI technology finetunes the results with every booking as the system learns from experience.

Automatic compliance with corporate travel policies

corporate policies in a travel management app

Source: Proximity


One of the most important features of a corporate travel management application is policy compliance. The software should enable travel managers to customize the in-app policy through certain criteria. The most widely used are:

  • Global policies for travel costs, hotel, and rental rates.
  • Special policies for specific travelers (for example, executives).
  • The minimum number of days for advanced bookings (reserving tickets in advance saves money).

Company policy compliance should also be reflected in searches. For example, an employee opens a page with hotel options and can see which ones are outside of company policy.

Consolidated invoicing


invoicing in travel management app

Source: Dribbble

A central billing option allows travelers to receive a single consolidated invoice with all the expenses during one trip: flights, hotel rent, taxi rides, business dinners, etc.

At the end of each month, the finance department should be able to view all the expenses for this period.

Integration with employees’ calendars

calendar in a business trip app

Source: Nice100Team

Once the booking is complete, an event is created in the traveler calendar which is integrated into the travel management application. The app should connect employees’ calendars so that people can see when a colleague is on a business trip and their date of return.

Corporate travel often involves several people in the same booking. Each calendar should be updated simultaneously if changes occur.

The app should also allow notifications about upcoming trips, as well as delayed or canceled flights.


The application should please travel managers with a detailed trip spend report on each business trip. Usually, such reports include the following information

business trip reporting app

Source: Zoho Reporting

  • Description of service (flight, hotel, baggage, seats, etc.)
  • Trip ID and purpose
  • Travel team (names, contacts)
  • Consolidated invoice
  • Booking dates, booking window (the number of days between the booking and the departure date)
  • Departure dates for flights and check-in dates for hotels
  • Arrival dates for flights and check-out dates for hotels.

Travel review

corporate travel management app

Source: Zoho

Corporate travel managers should be able to review the status of all company trips and coordinate team travels. A good app allows the manager to see successful bookings, out-of-policy requests, as well as in-progress, upcoming, finished, and canceled trips.

Travel support

travel support

Source: Rydoo

All corporate travelers need round-the-clock travel support via direct line, chat, or email. Your corporate travel management system should include support at no additional cost to employees.

Our experience

The Agente team knows the intricacies of business travel inside out. We’ve already designed a niche travel marketplace, a trip tracker mobile app, a worldwide traveling portal, and have risen to the challenge of delivering a complete rebranding of this portal.

When it comes to the travel management system we  in Agente know exactly what we are doing and are always happy to deliver the solution that will fully satisfy your business needs. 

Final thoughts

To sum up, a corporate travel management application is an essential tool that helps organizations effectively manage their travel needs. With the help of this software, employees can plan trips, make travel and hotel reservations, and keep track of their spending all on one centralized platform. It saves time and eliminates the need for paperwork by streamlining the entire travel process. Additionally, it allows managers to have better control and visibility over their company's travel expenses, ensuring compliance with corporate policies. Therefore, a corporate travel management application is a wise investment for any company trying to maximize productivity and streamline travel operations.

If you are about to start your own business trip management app, get in touch.


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Frequently asked questions

Whether you represent a private business, a large enterprise or an educational institution, our e-learning platform development services will greatly improve the performance of your company.

What booking management features are included in the app?

The corporate travel management app offers a range of booking management features to streamline the travel planning process for companies, including:

  • the ability to book flights, hotels and car rentals directly within the app
  • automated travel itinerary creation that consolidates all travel details into one comprehensive document for easy access
  • the ability to track and manage expenses associated with travel bookings, enabling companies to stay on top of their travel budget and ensure expenses are within corporate guidelines.

How does the application facilitate the generation of travel reports?

By integrating with the expense management system, the corporate travel application makes it possible to gather data from multiple sources and consolidate it into comprehensive travel reports. This helps to avoid the need for manual data entry and hence minimizes the possibility of mistakes. The application also provides real-time updates, allowing the access to up-to-date information and generating reports instantly.

What integrations might be important for a corporate travel management application?

The following integrations might be important for effective functioning of a corporate travel management application: integration with airline reservation systems: allows users to easily book flights and access real-time flight information

  • integration with hotel booking systems: enables seamless hotel reservations and access to hotel details 
  • integration with expense management systems: enables users to easily track and manage their travel expenses
  •  integrating with accounting software: streamlines the process of managing travel expenses and generating financial reports.

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